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Authorised absences / Unathorised absences
Absences from school, need to be authorised by parents. In the case of sickness, parents should email, preferably on the day of the absence@kgv.edu.hk, giving details of the student, the Tutor Group and the nature of the sickness. If the absence is to be more than one day, this needs to be indicated in the email or in subsequent emails.
If parents know of the absence in advance, (for example a dentist appointment), please also send an email to absence@kgv.edu.hk giving details of the student, the Tutor group, the nature of the activity and if student is coming into school (part day absence) the expected arrival time, before the event. Parents are requested not to take students out of school unnecessarily for extended holidays or social occasions.
Parents will receive an automatically generated email from the school at the end of the day :
- when a student has been absent all day without authorisation
- when a student misses one or more whole lessons due to late arrival at school without prior authorisation.
In both cases, we encourage you to use the link in the email to confirm absences were authorised. All absences are recorded on the school’s LIONEL system, which can be checked by parents.
IMPORTANT: Parents are reminded that it is essential to inform the school if they are out of Hong Kong for any length of time (including day trips). Children must be left in the care of another responsible adult. In the event of an emergency such as ill health or an accident, the school can then contact the responsible adult who would give permission in writing for appropriate medical treatment or who would look after the child.
Punctuality
Students are expected to arrive to school and lessons punctually. School commences at 8.10am, and all students must be in their form rooms by this time, having already swiped in with their Octopus cards. Swiping after 8:10am is consider a late. Any student who arrives after 8:10am must go the front office, complete a late arrival slip and key in their user name using the Octopus system. Students who forget their Octopus cards must also key in at the front desk. Sanctions will be applied to students who are consistently late or who consistently do not use their Octopus card.
Leaving School
Students may not leave school at any time during school hours without having a signed permission slip from a Vice Principal or Head of Middle School/Learning Director Senior School. Students should then sign out at the General office and key in details in the Octopus system located at the entrance to the foyer. The permission slip must be surrendered at the main gate upon exit from the school premises.
After School
School buses depart the school at 3.30pm. Students are not normally permitted to be in the school or school grounds after 4:30 p.m. on school days, at weekends, or during holidays unless they are participating in an organized activity.
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